Hakuhodo Inc.

Job Responsibility

1. Payroll & Tax

• Process monthly timesheets, execute payroll, and prepare payslips accurately and timely.
• Process payments for freelancers, interns, etc.
• Register tax codes for new employees and dependents.
• Collect and manage dependent documentation.
• Prepare and submit monthly/quarterly PIT declarations and annual finalizations.
• Coordinate with third-party providers and headquarters to manage PIT for expatriates.

2. Insurance & Benefits

• Prepare SHUI reports reflecting increases, decreases, and adjustments of the month.
• Handle procedures for medical treatment location changes, personnel information updates, and social insurance claims.
• Reconcile SHUI contribution data with Social Insurance Department records and ensure timely payments.
• Address and resolve issues related to Social Insurance compliance.
• Manage employee healthcare insurance, including monthly adjustments.
• Collaborate with internal teams to implement benefit programs (Birthday, Tet, Mid-Autumn, team building, etc.).

3. Employee Lifecycle & HRIS

• Maintain and update employee records and personnel files.
• Administer employment contracts, monitor renewal timelines, and ensure proper documentation.
• Manage termination procedures and related documentation.
• Input and update employee data in the HR system (e.g., employee information, contracts, work history, approval flows).
• Coordinate system enhancements to meet evolving HR needs.
• Ensure HRIS data integrity and system efficiency.
• Collaborate with IT to maintain and improve system accuracy, reliability, and compliance.

4. Reporting & Budgeting

• Prepare regular HR reports (headcount, resignation, labor contract renewal, annual leave balance, etc.).
• Generate C&B reports (monthly booking & forecast, workshare, productivity, yearly budget, etc.).
• Submit statutory reports to government authorities.
• Support audit-related reporting requirements.
• Provide reports to Headquarters or as required by Head of Department, and other departments.
• Prepare reports on personnel-related expenses.

5. Supporting

• Advise employees on benefit-related queries in compliance with company policies and labor laws.
• Participate in HR projects and perform other duties as assigned.

Required Skills/ Abilities

• Proactive, careful, detail-oriented, and have a high sense of service.
• Critical thinking.
• Solid project management skills.
• Quick at problem-solving and reaction.
• Good communication in Vietnamese and English.
• Be able to work under high pressure and tight deadlines to meet targets and deadlines.
• Expert user of MS Office Suite.

Experience and Education

• Minimum 3 years of working experience as an in-house Senior C&B Executive or C&B Supervisor in multinational companies.
• Good knowledge of Labor law, PIT law, Social Insurance law, and other related regulations.
• Bachelor’s Degree in Human Resources Management (HRM), Accounting, Business Administration, Law or a related field.

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