Hakuhodo Inc.

Job Responsibility

1. Office Administration & Facility Management

• Support day-to-day office operations, including office supplies, equipment, access management, courier services, transportation, and other administrative services. 
• Coordinate with building management, suppliers, contractors, and service providers on office facilities, maintenance, and related administrative matters. 

2. Employee & Management Support

• Support employee onboarding, internal services, benefits, and administrative requests, as well as Trade Union activities and employee engagement initiatives. 
• Provide administrative support for management and expatriate employees, including travel, accommodation, transportation, communication services, and other related arrangements. 

3. Documentation & Expense Management

• Handle administrative documents, contracts, e-contracts, company stamping, filing, and regular reports. 
• Support payment, reimbursement, advance, petty cash, and expense claim processes for office operations, transportation, utilities, suppliers, and other administrative expenses.

4. Other tasks

• Support company events, internal activities, gift distribution, and other employee engagement initiatives. 
• Prepare administrative reports and perform other duties as assigned by the direct manager. 

Required Skills/ Abilities 

• Well organization with high spirit. 
• Good communication (Vietnamese & English) and Microsoft Office skills. 
• Good Microsoft Office skills, especially Excel and Word. 
• Able to manage multiple tasks and work effectively with different stakeholders. 

Experience and Education 

• Major in Hospitality Management/ Business Administration or related fields.
• Previous experience in Administration, Office Management, HR, or a related field is preferred.
• Able to work full-time, on-site. 

Benefits

• Internship allowance: 8,000,000 VND/month. 
• Working in a dynamic, friendly, and supportive environment. 
• Growing business. 
• Parking allowance. 
• Join Happy Hour Party each month. 
• Computer, stationery, other working tools, etc. will be provided. 

We thank all applicants for your interest; please note that only candidates whose qualifications closely match the requirements of this role will be contacted for further steps.
By submitting your CV, you consent to us processing and retaining your personal information for recruitment purposes, including potential future opportunities.